INDUSTRIES
Mobile payments.
Short pays.
Statement customers.
Payment plans.
If your AR software has never heard of these, it wasn’t built for you. VALET360 was. Four businesses below, and what each one’s day actually looks like.
01
FOODSERVICE
You deliver every day.
You shouldn’t have to
chase every day.
“The guy who signs the check is expediting dinner at four in the afternoon. He is not opening your email.”
WHAT THE DAY LOOKS LIKE
Four locations, one check, a week late
Card fees argued about after the fact
Slow season, slow pay
He answers texts, not email
WHAT VALET360 DOES
One statement across every ship-to, payable in a tap
Surcharge by state and card type, applied at checkout
Payment plans tracked as promises with dates
Reminders by text, with the pay link in them
Coastal Provisions Group · one bill-to
4 ship-tos · net 14
Harbor St
$8,412.60
6 deliveries
Midtown
$6,905.15
5 deliveries
Airport
$5,140.00
6 deliveries
Lakeside
$3,388.40
4 deliveries
One statement, one payment
$23,846.15
Card · surcharge 3.0%
Paid from a phone after service, without a call to your desk.
02
BUILDING MATERIALS
Nothing gets paid until the job number lines up.
Progress billing, job accounts, lien deadlines — handled natively.
“A missing job number costs you five weeks. Nobody calls to tell you it’s missing.”
WHAT THE DAY LOOKS LIKE
The invoice sits in a GC’s stack
Retainage holds ten percent until closeout
Lien dates run on their own calendar
Nobody is sure who to call
WHAT VALET360 DOES
Missing job numbers come back as disputes with an owner
Balances roll up by job, so a draw can be chased on its own
Notice and lien alerts, with the days remaining
GC, PM and A/P get the same reminder at once
Job 4471 · Northgate Medical
Hartwell Building Supply
Draw 1 · slab & framing Paid
$41,200
Draw 2 · roof deck 31 days
$28,740
Draw 3 · interior Open
$19,455
Preliminary notice deadline · 8/22
11 days
Draw 2 reminder · GC and PM
Scheduled
Every dollar on this job, in one place, with the deadline in front of you.
03
AUTO & HEAVY-DUTY PARTS
Four hundred statement accounts, and one of you.
High-volume statement customers, cores and returns, dealer terms.
“A $600 core credit is holding up $9,000. Now multiply that by four hundred accounts.”
WHAT THE DAY LOOKS LIKE
Month end, 412 accounts, three people
Core returns not credited yet
One disputed line freezes the balance
Every dealer has different terms
WHAT VALET360 DOES
The whole cycle runs on schedule, in each customer’s format
Credits netted before the statement goes out
The line is held back and the rest gets paid
Terms, limits and PO rules held per account
Statement run · month end
412 accounts
408
Sent
37
Credits netted
4
For you
Fleet Services of Ohio · Disputed line held back · $8,530.40 still due Friday
412 statements. Four of them actually needed a credit manager.
04
HVAC & PLUMBING SUPPLY
The season doesn’t care how big your team is.
Seasonal orders, contractor accounts, payments by job ID.
“He’s in an attic in July. To him the job is Cedar Ridge, not invoice 88214.”
WHAT THE DAY LOOKS LIKE
The first hot week triples open AR
He pays by job name, in partials
Credit limits were set in February
He’s waiting on the homeowner to pay him
WHAT VALET360 DOES
The same cadence runs on 900 accounts as on 300
Payments matched by job name or PO, partials included
Limit alerts fire before the next will-call
Payment plans tracked as dates you can hold him to
Open AR by month · contractor accounts
Same three collectors all year
$2,914.00
Matched · 3 inv
July is three times February. He knows the job by name — that’s enough for the payment to land.
01–04
None of this is a special request.
Four different businesses, one shared problem: the AR software they were sold treats distribution as an edge case. VALET360 starts here instead.
The customer isn’t at a desk
They pay from a truck, a kitchen or a job site, after hours. If paying takes a login, it waits until it doesn’t.
One line holds up the balance
A core credit, a short pay, a missing job number. The rest of the money is willing — it just needs the question separated out.
Volume arrives in waves
Month-end statement cycles, the first hot week of July, a season closing out. Your headcount doesn’t move with it.
Their reference isn’t your reference
Job names, POs, ship-tos, statement totals. The payment should still find its invoices without you keying it.
Bring us your worst accounts.
Send us your open AR — the seasonal contractors, the job accounts, the statement customers with one line in dispute. We’ll load it into a custom environment for your team to test, and show you what caught up feels like.