Billfire, LLC — about the company
We built this for one person, and she doesn’t work here.
She’s a credit manager at a distributor with somewhere between four and forty locations. She has been doing this for eighteen years, she is very good at it, and the software she was given is a spreadsheet and an inbox.
Why Billfire exists
Accounts receivable software was built twice. Once for the Fortune 500, priced and staffed accordingly, and once for small businesses who send a dozen invoices a month. Mid-market distributors fell between the two, so they got the enterprise product with the enterprise implementation, or they got nothing and kept the spreadsheet.
Nothing about that gap is technical. A distributor’s receivables are harder than a software company’s in every way that matters — job numbers, ship-tos, core returns, statement customers, seasonal contractors, one check against nine invoices — and the tools that claim to handle AR treat all of it as an exception to be worked around. The people doing the working around are three collectors and a credit manager who stays late.
VALET360 is what we built instead: the whole payments and collections workflow, priced for a mid-market distributor, live in six weeks, connected to the ERP you already run.
The measure of this product isn’t how much it automates. It’s whether she stops taking the aging report home.
Who we build for
Distributors in building materials, auto and heavy-duty parts, HVAC and plumbing supply, and foodservice. Companies where credit is a real department, where the customer pays from a truck or a kitchen, and where nobody has an IT team sitting idle waiting for a project.
We are deliberately narrow about this. Every feature decision gets tested against one question — does this help a credit manager at a distributor get through her day — and a surprising number of good ideas fail it.
How we work
We are a small company, and that shapes everything. The people who build VALET360 are the people who run your implementation and answer the phone when something breaks. There is no tier one. Six weeks means six weeks because the same team that promised it is the team doing it.
It also means we say no in public. Cash application is an add-on because it costs us more to run, and pretending otherwise would show up in your invoice later. If something isn’t ready, it isn’t on the website.
The particulars
Product
VALET360 — payments, collections and receivables for mid-market distributors
Customers
Distributors across 40 states
Industries
Building materials · auto & heavy-duty parts · HVAC & plumbing supply · foodservice
Alongside
NACM · NACM South Central · Karmak · Autopower
Implementation
Under six weeks, with your ERP left in place
The people
Engineering, implementation and support sit in the same company-wide standup, which is short because there aren’t many of us. If you become a customer, you will know your implementation lead by name, and you will still be able to reach them a year later.
If any of this sounds like your department, we should talk.
Send us your open AR and we’ll load it into a custom environment for your team to test. Fifteen minutes, your own numbers, no slides.